Notice – Annual General Meeting
Notice convening the company's annual general meeting.
What this format contains
CORPORATE INFORMATION
Board of Directors:
| Mr. [DIRECTOR 2 NAME] | Director |
| Mr. [DIRECTOR NAME] | Wholetime Director |
| Mrs. [DIRECTOR NAME] | Non-Executive Director |
| Mr. [INDEPENDENT DIRECTOR NAME] | Independent Director |
| Mr. [INDEPENDENT DIRECTOR NAME] | Independent Director |
| Company Secretary: Mr. [NAME] | Chief Financial Officer: Mr. [NAME] |
| Auditors: M/s. [STATUTORY AUDITOR FIRM]. Chartered Accountants, [PLACE] Secretarial Auditor: M/s. [SECRETARIAL AUDITOR FIRM] Practicing Company Secretaries, [PLACE] Cost Auditor: [COST AUDITOR FIRM] Cost Accountants, [PLACE] | Registered Office: Plot No. [ADDRESS], [ADDRESS], [PLACE] – [PIN] Ph. [PHONE] Fax – [PHONE] Email : [EMAIL] / [COMPANY EMAIL][EMAIL] Web: [URL] |
| Auditors: M/s. [STATUTORY AUDITOR FIRM]. Chartered Accountants, [PLACE] Secretarial Auditor: M/s. [SECRETARIAL AUDITOR FIRM] Practicing Company Secretaries, [PLACE] Cost Auditor: [COST AUDITOR FIRM] Cost Accountants, [PLACE] | Registrar & Share Transfer Agents: M/s [FIRM NAME] C 101, [ADDRESS], [PLACE] - [PIN]. Ph: [PHONE] Email: [EMAIL] |
| Bankers of the Company | Bankers of the Company |
| [BANK NAME] | [BANK NAME] |
| Unit Locations | Unit Locations |
| Plot No. [ADDRESS], [ADDRESS], [PLACE] – [PIN] | Plot No. [ADDRESS], [ADDRESS], [PLACE] – [PIN] |
| Plot No. [ADDRESS], [PLACE] – [PIN]. | Khasra No. [NUMBER], [ADDRESS], Dist : [PLACE] |
| Plot No. [ADDRESS] [PLACE] – [PIN] | Plot No. [ADDRESS], [PLACE] - [PIN] |
| Subsidiary Companies | Subsidiary Companies |
| [COMPANY NAME] | [LESSOR COMPANY NAME] |
| [Company Name] | [COMPANY NAME] |
| [Company Name] |
NOTICE OF 40TH ANNUAL GENERAL MEETING
NOTICE is hereby given that the 38TH Annual General Meeting of the Members of [COMPANY NAME] will be held on Friday 28th day of [DATE] at [TIME] Through video Conferencing to transact the following business:
ORDINARY BUSINESS:
To receive, consider and adopt the Audited Financial Statements (including Consolidated Financial Statements) of the Company for the financial year ended [DATE] together with the report of the Board of Directors and Auditors thereon.
3. To regularize and confirm interim Equity Dividend paid by the Board for the Financial Year [FY].
Special Business:
5. To consider and if thought fit, to pass with or without modification(s), the following resolution as an Ordinary Resolution:
“RESOLVED THAT pursuant to the provisions of the section 13 of the companies Act 2013(“the Act”) , read with the companies (Incorporation) Rules, 2014, and any other applicable provisions, including any modification(s) thereto or re-enactment(s) thereof for the time being in force, the consent of the members of the company be and is hereby accorded to substitute the existing Memorandum of Association of the Company with a new set of Memorandum of Association (MOA) as per the provisions of the Companies Act, 2013.
RESOLVED FURTHER THAT any of the Board of Directors of the company be and are hereby severally authorized to do all such acts, deeds and things as may be necessary or incidental in this regard to give effect to the foregoing resolution including filing of all the necessary e-forms with the office of Registrar of Companies”
6. To consider and if thought fit, to pass with or without modification(s), the following resolution as an Ordinary Resolution:
“RESOLVED THAT pursuant to and in accordance with the provisions of Section 14 of
The Companies Act, 2013 (“Act”) and all other applicable provisions, if any, of the Act or any other law for the time being in force (including any statutory modification or
amendment thereto or re-enactment thereof), the new set of Articles of Association of the Company, as available for inspection in the registered office of the Company, be and is hereby approved and adopted as the new set of Articles of Association of the Company, in substitution for, and to the exclusion of, the existing Articles of Association of the Company.
RESOLVED FURTHER THAT any of the Board of Directors of the Company of the Company be and are hereby severally authorized to take all actions and do all such acts, deeds, matters and things as may be necessary or desirable in connection with or incidental to give effect to the above resolution.”
By the order of the Board
For [Company Name]
Sd/-
[DIRECTOR 2 NAME]
Director
DIN: [●]
Place: [PLACE]
Date: [DATE]
Registered Office:
29-33, [ADDRESS],
[ADDRESS], [PLACE] - [PIN]
Notes:
An Explanatory Statement pursuant to Section 102 of the Companies Act, 2013 relating to Special Business to be transacted at the Annual General Meeting is annexed herewith.
A MEMBER ENTITLED TO ATTEND AND VOTE AT THE ANNUAL GENERAL MEETING IS ENTITLED TO APPOINT A PROXY TO ATTEND AND VOTE ON A POLL INSTEAD OF HIMSELF/HERSELF AND THE PROXY NEED NOT BE A MEMBER OF THE COMPANY. PROXY IN ORDER TO BE EFFECTIVE SHOULD BE DEPOSITED AT THE REGISTERED OFFICE OF THE COMPANY, DULY COMPLETE AND SIGNED, NOT LESS THAN 48 HOURS BEFORE THE SCHEDULED TIME OF THE MEETING. A BLANK PROXY FORM IS ENCLOSED. A PERSON CAN ACT AS PROXY ON BEHALF OF MEMBERS NOT EXCEEDING FIFTY (50) AND HOLDING IN THE AGGREGATE NOT MORE THAN TEN (10) % OF THE TOTAL SHARE CAPITAL OF THE COMPANY. HOWEVER, A MEMBER HOLDING MORE THAN 10% OF THE TOTAL SHARE CAPITAL MAY APPOINT A SINGLE PERSON AS A PROXY FOR HIS ENTIRE SHAREHOLDING AND SUCH PERSON SHALL NOT ACT AS PROXY FOR ANOTHER PERSON OR SHAREHOLDER.
Members/Proxies are requested to bring their duly filled Attendance Slip.
Corporate Members intending to send their authorized representatives to attend the Meeting are requested to send a certified true copy of the Board Resolution authorizing their representative to attend and vote on their behalf at the Meeting.
Members who have not registered their e-mail addresses with the Company can now register the same by submitting a request letter in this respect to the Company Secretary at the registered office of the Company. Members holding shares in demat form are requested to register their e-mail address with their Depository Participant(s) only.
The Notice of the AGM and Attendance Slip is being sent in electronic mode to members whose e-mail IDs are registered with the Company or the Depository Participant(s) unless the members have registered a request for a hard copy of the same. Physical copy of the Notice of AGM and Attendance Slip is being sent to those members who have not registered their e-mail IDs with the Company or Depository Participant(s).
The Register of Directors’ and Key Managerial Personnel and their shareholding maintained under Section 170 of the Companies Act, 2013, the Register of Contracts or arrangements in which the directors are interested under Section 189 of the Companies Act, 2013, will be available for inspection at the AGM.
In case of joint holders attending the meeting, the Member whose name appears as first holder in the order of names as per Register of Members of the Company will be entitled to vote.
The route map showing direction to reach the venue of the Thirty Eight Annual General Meeting is annexed herewith.
ANNEXURE FORMING PART OF THE NOTICE
Explanatory Statement Pursuant to Provisions of Section 102 of the Companies Act, 2013
Item No. 5
The Existing Memorandum of Association (MOA) is based on the erstwhile Companies Act, 1956. The Alteration of MOA is necessary to bring the existing MOA in the line with the new Companies Act 2013.
According to the new act, the companies now have only Main Business and Ancillary and Incidental Businesses to the attainment of Main Business, therefore it is important to alter and adopt the new set of Memorandum of Association as per the Companies Act 2013. The new set of MOA is based on Table-A of the Companies Act, 2013.
A copy of the proposed set of new Memorandum of Associations of the company would be available for inspection at the registered Office [ADDRESS].00 am to [TIME] up to the date of the Annual General Meeting.
None of the Directors and/or Key Managerial Personnel of the Company and their relatives is concerned or interested, financially or otherwise, in resolution set out at Item No. 5.
The Board recommends set forth in Item No. 5 for the approval of members of the Company as an Ordinary Resolution.
Item No. 6
The Existing Article of Association (AOA) is based on the erstwhile Companies Act, 1956 and several regulations in the existing AOA contained references to specific sections of the erstwhile Act and some regulations in the existing AOA are no longer in conformity with the Companies Act, 2013 (‘The new Act’)
With the coming into force of the new Act, several regulations of the existing AOA of the Company require alteration or deletion. Accordingly, it is proposed to replace the entire existing AOA by a set of new Articles.
The new AOA to be substituted in the place of existing AOA are based on Table-F of the Companies Act, 2013 which sets out the model Articles of Association for a company limited by Shares.
A copy of the proposed set of new Articles of Associations of the company would be available for inspection at the registered Office [ADDRESS].00 am to [TIME] up to the date of the Annual General Meeting.
None of the Directors and/or Key Managerial Personnel of the Company and their relatives is concerned or interested, financially or otherwise, in resolution set out at Item No. 6.
The Board recommends the resolution set forth in Item No. 6 for the approval of Members as an Ordinary Resolution.
By the order of the Board of Directors
For [Company Name]
Sd/-
[DIRECTOR 2 NAME]
Director
DIN: [●]
Place: [PLACE]
Date: [DATE]
Registered Office:
29-33, [ADDRESS],
[ADDRESS], [PLACE] - [PIN]
ATTENDANCE SLIP
38th Annual General Meeting
I hereby record my presence at the THIRTY EIGHT ANNUAL GENERAL MEETING of the Company held at [ADDRESS], The Acres Club, [ADDRESS], Chembur, [PLACE] [PIN] on Tuesday, [DATE] at [TIME]
Full name of the member (in BLOCK LETTERS) _______________________________________________
Regd Folio No. ___________________ No of Shares held_____________________
DP ID No*. ________________________ Client ID No*.__________________________
Full name of the proxy (in BLOCK LETTERS) __________________________________________________
Members / Proxy’s signature __________________________________________________
Note: Please fill up this attendance slip and hand it over at the entrance of the meeting hall.
*applicable for members holding shares in Demat mode
Form No. MGT-11
Proxy Form
[Pursuant to section 105(6) of the Companies Act, 2013 and rule 19(3) of the Companies (Management and Administration) Rules, 2014]
Name of the member (s):___________________________________________________________________________
Registered address: _________________________________________________________________________________
E-mail Id: _____________________________________________________________________________________________
Folio No/ Client Id: __________________________________________________________________________________
DP ID: _________________________________________________________________________________________________
I/We, being the member (s) of ……………………………….. Shares of the above named company, hereby appoint
1. Name: ________________________________________________________________________
Address: _____________________________________________________________________
E-mail Id: _____________________________________________________________________
Signature: _________________________________________________________________or failing him,
2. Name: ________________________________________________________________________
Address: _____________________________________________________________________
E-mail Id: _____________________________________________________________________
Signature: _________________________________________________________________or failing him,
3. Name: ________________________________________________________________________
Address: _____________________________________________________________________
E-mail Id: _____________________________________________________________________
Signature: _______________________________________________________________________
as my/our proxy to attend and vote (on a poll) for me/us and on my/our behalf at the 38th Annual General Meeting of the company, to be held on Tuesday, the 11th day of [DATE] at [TIME] at the [ADDRESS], The Acres Club, [ADDRESS], Chembur, [PLACE] [PIN] and at any adjournment thereof in respect of such resolutions as are indicated below:
Resolution Nos.
Approval and adoption of Audited Financial Statements (including Consolidated Financial Statements) of the Company for the FY [FY] together with the Reports of the Board of Directors and the Auditors thereon.
To take note of change in the Designation of Mr. [DIRECTOR 2 NAME] (DIN: [●]) from Managing Director of the Company to Non-Executive of the Company.
To regularize and confirm interim Equity Dividend paid by the Board for the Financial Year [FY].
To take note of change in the Designation of Mr. [DIRECTOR NAME] (DIN: [●]) from Executive Director of the Company to Wholetime Director of the Company.
To Adopt the Restated Memorandum of Association (“MOA”) of the Company as per Companies Act 2013.
To Adopt the New Set of Article of Association (“AOA”) of the Company as per the Companies Act 2013.
Signed this……………… day of………………………………………. 20………..
Signature of shareholder(s): _______________________________________________
Signature of Proxy holder(s): _______________________________________________
Note:
This form of proxy in order to be effective should be duly completed and deposited at the Registered Office of the Company, not less than 48 hours before the commencement of the Meeting.
For the resolutions, Explanatory Statement and Notes please refer to the Notice of the Thirty Eight Annual General Meeting.
ROUTE MAP FOR 38th ANNUAL GENERAL MEETING:
[ADDRESS], THE ACRES CLUB, [ADDRESS], CHEMBUR, [PLACE] [PIN]
Chairman’s Insight
Dear Shareholders,
We entered into the pharmaceutical industry in the year 1985, since then, we have grown significantly on the back of a growing demand in India for pharmaceutical products. The Indian Pharmaceutical industry has been a highlight in the Global Scenario, with the Government taking multiple steps to stimulate the economy. The pharmaceutical industry is also growing positively, however industrial challenges like pricing pressure across markets; enhanced regulatory constraints can be easily identified.
To strengthening the core values of business of the Company by providing to safe, effective, quality and affordable essential medicines to all and it has been continuous endeavour of our consolidated efforts for the Company as we overcame the challenges; we continued to achieve growth across all our pivotal areas of operations.
My earnest hope is to see the progress of [COMPANY NAME] remains committed to provide access to affordable quality medicines and services towards overall healthcare. We strive to create capacity in our Company across many fronts-manufacturing, quality, regulatory, commercial and R&D development areas. We look for the best possible talent- financial, commercial and technical to join us in our pursuit of progress and growth, be it in science, health, corporate responsibility or patient care.
We consistently deploy skill enhancement and competency building programmes for our team while also focusing on employee engagement through the development of cross functional engagement programs. The health and welfare of our people remain the topmost priority for us. Your Company has been continuously encouraging work towards making a positive contribution to the lives of the under-privileged sections of society and sustainable environment.
Your Company’s commitment to develop standard and qualitative products for health care with GMP practices at manufacturing plants has helped us to sail through recent inspections and we are happy to inform that our facilities are now US FDA, MHRA UK, and WHO Geneva, and GMP compliant.
Finally, I would like to assure all of you that your company will do the best possible to contribute towards the health and welfare of our nation. My sincere gratitude to all stakeholders in the Company, Directors, the Management, shareholders, professionals, Employees and society for their continuing faith and trust in us. The recent pandemic has taught us many important lessons, among these is our need to focus on new innovative developments and work in partnership with our colleagues in the industry, both in India and globally. We firmly believe that [COMPANY NAME] Pharmaceutical will contribute and improve the quality of lives everywhere.
Together with your support, we are confident that [COMPANY NAME] will reach greater heights and create lasting value for all stakeholders in the years to come.
Yours Sincerely,
[DIRECTOR 2 NAME]
Chairman and Director
DIRECTORS’ REPORT
To,
The Members,
Your Directors have pleasure in presenting the 38th Annual Report together with the Audited Statement of Accounts for the year ended on [DATE] in line of the Ind-AS applicable to the Company.
Financial summary and highlights
INR in Lakhs
| Particulars | Standalone | Standalone | Consolidated | Consolidated |
| Particulars | FY [FY] | FY [FY]* | FY [FY] | FY [FY]* |
| Sales & Other Income | [FIGURE] | [FIGURE] | [FIGURE] | |
| Profit before Interest, Depreciation and Tax (EBIDTA) | [FIGURE] | [FIGURE] | [FIGURE] | |
| Less: Finance/Interest Expenses (Net) | [FIGURE] | [FIGURE] | [FIGURE] | |
| Less: Depreciation (net) | [FIGURE] | [FIGURE] | [FIGURE] | |
| Profit/(Loss) before exceptional item and tax | [FIGURE] | [FIGURE] | [FIGURE] | |
| Exceptional Item | - | ([FIGURE]) | ([FIGURE]) | |
| Profit before share of Profit in Associate | [FIGURE] | [FIGURE] | [FIGURE] | |
| Add: Share Of Profit/(Loss) Of Associate | - | - | ([FIGURE]) | |
| Profit before Tax | [FIGURE] | [FIGURE] | [FIGURE] | |
| Less: Current Tax | - | - | [FIGURE] | |
| Less: Deferred Tax | ([FIGURE]) | ([FIGURE]) | ([FIGURE]) | |
| Short/(Excess) provision of taxes for earlier years | - | - | - | |
| Profit / (Loss) for the year | [FIGURE] | [FIGURE] | [FIGURE] | |
| Other Comprehensive Income net of tax | [FIGURE] | [FIGURE] | [FIGURE] | |
| Total Comprehensive Income for the Year | [FIGURE] | [FIGURE] | [FIGURE] |
*Previous year figures have been restated/re-grouped wherever necessary pursuant to changes in Indian Accounting Standards.
Brief description of the Company’s working during the year/State of Company’s affair
Income for the year under review was [AMOUNT]s as against [AMOUNT]s in the previous year. The EBIDTA for the year is [AMOUNT]s as against [AMOUNT]s in the previous year.
The Consolidated income of the Company during the year is Rs. Lakhs as against [AMOUNT]s in the previous year. The consolidated EBIDTA for the year is Rs. Lakhs as against [AMOUNT]s in the previous year.
Dividend
Pursuant to limitation set under proviso to section 123 of the Companies Act, 2013 i.e. no company shall declare dividend unless carried over previous losses and depreciation not provided in previous year or years are set off against profit of the company for the current year.
Reserves
The Profits made during the reporting year was transferred to retained earnings under reserves.
Share Capital
The Nominal Share Capital of your Company is [AMOUNT] divided into two class of shares (a) [FIGURE] Equity Shares of [AMOUNT]/- per share & (b) [FIGURE] Preference Share of [AMOUNT]/- per share. As on [DATE], the issued, subscribed and paid up share capital of the Company was [AMOUNT]/- comprising of [FIGURE] equity shares of [AMOUNT]/- each. During the year under review, there was no further issue of share capital.
Directors and Key Managerial Personnel
The designation of Mr. [DIRECTOR 2 NAME] changed from Managing Director to Non-Executive Director of the Company similarly Designation of Mr. [DIRECTOR NAME] Changed from Director to Wholetime Director of the company.
Meetings
The Board of Directors of the Company duly met [QUANTITY] times in the reporting financial year on [DATE], [DATE], [DATE], [DATE], [DATE], [DATE], [DATE], [DATE], [DATE], [DATE], [DATE], [DATE] and [DATE] in respect of which proper notices were given and the proceedings were properly recorded and signed in the minutes book maintained for the purpose. The intervening gap between the meetings was within the period prescribed under the Companies Act, 2013 and applicable Secretarial Standards. Attendances of the Directors in the meetings held are disclosed in the Form MGT-9 enclosed herein.
8. Declaration by Independent Directors
The declaration by the Independent Director for meeting the criteria of independence as provided in sub-section (6) of Section 149 of the Companies Act, 2013 was received by the Independent Directors of the Company.
9. Details of Subsidiary/Joint Ventures/Associate Companies acquired or ceased
During the year under review the company has following ceased investment in Subsidiary/Joint ventures/Associate Companies;
M/s. [Subsidiary Company Name] is ceased to be Subsidiary Company w.e.f [DATE].
10. Significant and Material Orders passed
During the year under review there has been no such significant and material orders passed by the regulators or courts or tribunals impacting the going concern status and company’s operations in future.
Company had made an application to the Regional Director, [PLACE] for converting itself into the Private Limited i.e. from [Company Name] to [Company Name] and the above application is rejected due to some deficiency in the application. The Company is under process of correcting the deficiency and re-applying for the conversion.
Auditors
[STATUTORY AUDITOR FIRM], Chartered Accountants was appointed as the statutory auditors of the Company for a period of 5 years at the 37th Annual General Meeting of the Company held on [DATE] and shall hold office [ADDRESS].
Auditors’ Report
The Auditor’s Report for the financial year ended [DATE] is issued by [STATUTORY AUDITOR FIRM]. The Statutory Auditors of the Company with an unmodified opinion is enclosed herewith under alongwith Financial Statements of the Company which is self explanatory.
Disclosure about Cost Audit
During the year, [COST AUDITOR FIRM], Cost Auditor submitted their Cost Audit Report for [DATE] with an unmodified opinion in their report, and the report is self explanatory. The Company has confirmed that no observation / reporting have been communicated by Cost Auditor for the period under review.
Secretarial Audit Report
The Secretarial Audit for the period under review is under process and the same shall be completed shortly. The Company has confirmed that no other major observation / reporting, has been communicated by Secretarial Auditor till date of this report for the undergoing Audit, except as stated in earlier reports.
Internal Financial Controls
The Company has in place a well defined and adequate internal financial control framework. No material weaknesses of such control, design or operation were observed during the relevant period.
Deposits:
The Company has not accepted any deposit from the public under Chapter V of the Act or under the corresponding provisions of Section 73 and 74 of the Companies Act, 2013, and no amount of principal or interest was outstanding as on the Balance Sheet date.
As per the Companies (Acceptance of Deposits) Rules, 2014, the Company had filed with the Registrar of Companies, a return of deposits and particulars of exempted deposits vide e-form DPT-3 to furnish the details of the amount not considered as deposits.
Policy on Directors appointment and Remuneration
The selection and appointment of Directors on the Board of the Company along with Senior Management and their remuneration is done pursuant to the provisions of the Companies Act, 2013, on the recommendations of the Nomination & Remuneration Committee.
Vigil Mechanism :
The Audit Committee of the Board of the Company reviews the functioning of the whistle blower mechanism of the Company. Pursuant to the provisions of section 177(9) & (10) of the Companies Act, 2013, The Company has established the Vigil Mechanism Policy and established committee thereof to deal with instance of fraud and mismanagement, if any. During the reporting period no Complaints or Grievances were brought to the Chairman of the Audit Committee.
Extract of Annual Return:
As required pursuant to section 92(3) of the Companies Act, 2013 and rule 12(1) of the Companies (Management and Administration) Rules, 2014, an extract of annual return in Form MGT-9 as a part of this Annual Report is annexed as Annexure II.
Particulars of loans, guarantees or investments under section 186
During the reporting period, the Company has made any investments, loan and guarantees within pursuant to the provisions of the section 186 of the Companies Act, 2013 as per below:
| SN | Name of the Entity wherein investments, loan and guarantees were made. | Nature of transaction | Amount of loan/security/acquisition/guarantee given during the year (In INR Lacs) | Whether approved by Board /Members |
| 1 | [Company Name] | FDRs of Company provided as securities for OD facility | [FIGURE] | Yes |
| 2 | [Company Name] | Inter-Corporate Loans for the Business purpose | [FIGURE] | Yes |
Related Party Transactions
All related party transactions that were entered into during the financial year were on arm’s length basis and were in the ordinary course of business. There are no materially significant transactions made by the Company with promoters, Key Managerial Personnel and other designated persons which may have potential conflict with interest of the company at large. The Disclosure in form AOC-2 is as mentioned in Annexure III.
Disclosure under The Sexual Harassment of Women at Workplace (Prevention, Prohibition And Redressal) Act, 2013
The Company in Compliance with ‘The Sexual Harassment of Women at Workplace (Prevention, Prohibition And Redressal) Act, 2013’, has adopted a policy for prevention of Sexual Harassment of Women at workplace and has set up Committee for implementation of said policy. During the reporting period no complaints/ events were recorded to the Committee relating to sexual harassment at work place of any employee.
Conservation of Energy, Technology Absorption and Foreign Exchange earnings and outgo.
The details of conservation of energy, technology absorption, foreign exchange earnings and outgo are as follows:
(a) Conservation of energy
During the year under review the Company has projected one of the largest Solar rooftop installations at manufacturing facility at one of the Unit at [PLACE] and other Energy Conservation measures from time to time as deemed necessary, this measures has enabled the Company to reduce energy consumption, which in turn helps to reduce the costs. The project is under process as on the date of end of the financial year.
(b) Technology absorption, adoption and innovation
Specific areas in which research and development is carried out by the Company:
During the reporting period, no specific research and development activities were carried out by the Company.
Future Plan of action: NIL
Expenditure on R & D: NIL
Directors’ Responsibility Statement
Pursuant to the requirement u/s 134(3)(c) of the Companies Act, 2013 (‘the Act”) with respect to Directors Responsibility Statement, it is hereby confirmed that:
a) That in the preparation of the annual accounts, the applicable accounting standards have been followed along with proper explanation relating to material departures;
b) That the Directors have selected such accounting policies and applied them consistently and made judgments and estimates that were reasonable and prudent so as to give a true and fair view of the state of affairs of the Company at the end of the financial year and of the profit or loss of the company for the year under review;
c) that the Directors have taken proper and sufficient care for the maintenance of adequate accounting records in accordance with the provisions of the Companies Act, 2013 for safeguarding the assets of the company and for preventing and detecting fraud and other irregularities;
d) The Annual Accounts for the year ended [DATE] has been prepared on a going concern basis.
e) that the Directors had laid down internal financial controls to be followed by the company and that such internal financial control to be followed by the company are adequate and were operating effectively.
f) that the Directors has devised proper systems to ensure compliance with the provisions of all applicable laws and that such systems were adequate and operating effectively.
Details Of Application Made Or Proceeding Pending Under Insolvency And Bankruptcy Code, 2016
During the year under review, there were no applications made or proceeding pending in the name of the company under the Insolvency and bankruptcy Code, 2016.
Details Of Difference Between Valuation Amount On One-Time Settlement And Valuation While Availing Loan From Banks And Financial Institutions
During the year under review, there were no one-time settlement and valuation while availing loan from banks and financial institutions.
Audit Committee:
Audit Committee of the Company meets the requirements of section 177 of the Companies Act, 2013. During the year under review, the Board has accepted all the recommendations of the Audit Committee. The details of the composition of the Audit Committee as required under the provisions of Section 177(8) of the Companies Act, 2013 is given below.
| Mr. [INDEPENDENT DIRECTOR NAME] | Chairman |
| Mrs. [DIRECTOR NAME] | Member |
| Mr. [INDEPENDENT DIRECTOR NAME] | Member |
Nomination And Remuneration Committee:
Nomination and Remuneration Committee meets the requirements of section 178 of the Companies Act, 2013. During the year under review, the Board has accepted all the recommendations of the Nomination and Remuneration Committee. The details of the composition of the Nomination and Remuneration Committee are furnished as below:
| Mr. [INDEPENDENT DIRECTOR NAME] | Chairman |
| Mrs. [DIRECTOR NAME] | Member |
| Mr. [INDEPENDENT DIRECTOR NAME] | Member |
Corporate Social Responsibility
The section 135 of Companies Act, 2013 read with the Companies (Corporate Social Responsibility Policy) Rules, 2014 requires that the company shall spends, in every financial year, at least two percent of the average net profits of the company made during the three immediately preceding financial years, in pursuance of its Corporate Social Responsibility Policy. The CSR provisions under the Act are applicable to the Company and in accordance with the same, your Company has established a CSR Committee, formed the CSR Policy and made necessary expenditure during the year. Details of the CSR expenditure made during the year are as follows:
| S.N | CSR project or activity identified | Sector in which the project is covered | Projects or programme: | Amount spent on project or programs: | Amount spent: Direct or through implementing agencies* |
| 1 | [IMPLEMENTING AGENCY NAME] | Promoting Women’s Welfare and Education. | Local | [FIGURE] Lakh | Direct |
| 2 | [IMPLEMENTING AGENCY NAME] | Promoting educational Facilities | Local | [FIGURE] Lakh | Direct |
| 3 | [IMPLEMENTING AGENCY NAME] | Education to the underprivileged children | Local | [FIGURE] Lakh | Direct |
| 4 | [IMPLEMENTING AGENCY NAME] | Medical Assistance | Local | [FIGURE] Lakh | Direct |
| 4 | Solar Project (On-going Project) | Conservation of Natural Resources | Local | [FIGURE] Lakh | Direct |
| Total CSR expenditure during the year | Total CSR expenditure during the year | [FIGURE] (including amount of [AMOUNT] deposited into separate unspent CSR account) | [FIGURE] (including amount of [AMOUNT] deposited into separate unspent CSR account) | [FIGURE] (including amount of [AMOUNT] deposited into separate unspent CSR account) | |
| Total CSR Liability for the year [FY] | Total CSR Liability for the year [FY] | [FIGURE] | [FIGURE] | [FIGURE] |
Transfer of Amounts to Investor Education and Protection Fund
No balance in unpaid and unclaimed dividend account is remaining outstanding as on date of this report.
Board Evaluation
The Board has carried out an annual performance evaluation of its own performance, the directors individually as well as the evaluation of the working of its Audit, Nomination and Remuneration Committee in compliance with the provisions of the Companies Act, 2013.
The Board performance evaluation was assessed on the basis of standard criterions like participation of directors, quality of information provided/available, quality of discussion and contribution etc. Inputs were received from all the Directors, covering the aforesaid aspect of the Board’s functioning. Performance evaluation of independent directors was done by the entire board, excluding the independent director being evaluated. The overall performance of the Board and Committee’s of the Board was found satisfactory. The overall performance of the Chairman, Executive Directors and Non-Executive Directors of the company is satisfactory.
Acknowledgements
Your Directors wish to thank all stakeholders, employees and business partners, Company’s bankers, medical profession and business associates for their continued support and valuable co-operation.
The Directors also wish to express their gratitude to investors for the faith that they continue to repose in the Company.
FOR AND ON BEHALF OF THE BOARD OF DIRECTORS
SD/- SD/-
[DIRECTOR 2 NAME] [DIRECTOR NAME]
DIRECTOR WHOLETIME DIRECTOR
DIN: [●] DIN: [●]
DATE: [DATE]
PLACE: [PLACE]
Annexure II
EXTRACT OF ANNUAL RETURN FOR FINANCIAL YEAR ENDED ON [DATE]
FORM NO. MGT 9
Pursuant to Section 92 (3) of the Companies Act, 2013 and rule 12(1) of the Company (Management & Administration) Rules, 2014.
REGISTRATION & OTHER DETAILS:
| CIN | [CIN] | |
| Registration Date | [DATE] | |
| Name of the Company | [Company Name] | |
| Category/Sub-category of the Company | Company Limited by Shares | |
| Address of the Registered office & contact details | Plot No. [ADDRESS], [ADDRESS], [PLACE]- [PIN] Ph. No:[PHONE] Fax no: [PHONE] Email: [EMAIL] / [COMPANY EMAIL] [EMAIL] Web: [URL] | |
| Whether listed company | No | |
| Name, Address & contact details of the Registrar & Transfer Agent, if any. | M/s [FIRM NAME] C 101, [ADDRESS], [PLACE] - [PIN]. Ph: [PHONE] Fax: [PHONE] Email: [EMAIL] |
PRINCIPAL BUSINESS ACTIVITIES OF THE COMPANY
(All the business activities contributing 10% or more of the total turnover of the company shall be stated)
| S. No. | Name and Description of main products / services | NIC Code of the Product/service | % to total turnover of the company |
| 1 | [PRODUCT/SERVICE] | [NIC CODE] | 100% |
PARTICULARS OF HOLDING, SUBSIDIARY AND ASSOCIATE COMPANIES
| Sr. No. | Name and address of the Company | CIN/GLN | Holding /Associate/ Subsidiary | % of shares held | Applicable section |
| 1 | [COMPANY NAME] [ADDRESS], [PLACE] - [PIN]. | [CIN] | Subsidiary | [FIGURE]% (along with its wholly-owned subsidiary) | 2(87) |
| 2 | [Company Name] [ADDRESS], [PLACE] - [PIN]. | [CIN] | Subsidiary | 100% | 2(87) |
| 3 | [LESSOR COMPANY NAME] Plot No. [ADDRESS], [PLACE]-[PIN] | [CIN] | Subsidiary | 100% | 2(87) |
| 4 | [COMPANY NAME] Plot No. [ADDRESS], [PLACE]-[PIN] | [CIN] | Subsidiary | 100% | 2(87) |
| 5 | [Company Name] Plot No. [ADDRESS], [PLACE]-[PIN] | [CIN] | Subsidiary | [FIGURE]% | 2(87) |
| 6 | [COMPANY NAME] Plot No. [ADDRESS], [PLACE] - [PIN] | [CIN] | Associate | [FIGURE]% (50% shares owned by [COMPANY NAME]) | 2(6) |
IV. SHARE HOLDING PATTERN (Equity Share Capital Breakup as percentage of Total Equity)
A) Category-wise Share Holding
| Category of Shareholders | As on [DATE] | As on [DATE] | As on [DATE] | As on [DATE] | As on [DATE] | As on [DATE] | As on [DATE] | As on [DATE] | % Change during the year |
| Category of Shareholders | Demat | Physical | Total | % of Total Shares | Demat | Physical | Total | % of Total Shares | % Change during the year |
| A. Promoters | |||||||||
| (1) Indian | |||||||||
| a) Individual/ HUF | [PHONE] | - | [PHONE] | [FIGURE] | [PHONE] | - | [PHONE] | [FIGURE] | - |
| b) Central Govt | - | - | - | - | - | - | - | - | - |
| c) State Govt(s) | - | - | - | - | - | - | - | - | - |
| d) Bodies Corp. | - | - | - | - | - | - | - | - | - |
| e) Banks / FI | - | - | - | - | - | - | - | - | - |
| f)Any other | - | - | - | - | - | - | - | - | - |
| Total shareholding of Promoter (A) | [PHONE] | - | [PHONE] | [FIGURE] | [PHONE] | - | [PHONE] | [FIGURE] | - |
| B. Public Shareholding | |||||||||
| 1. Institutions | - | - | - | - | - | - | - | - | - |
| a) Mutual Funds | - | - | - | - | - | - | - | - | - |
| b) Banks / FI | - | - | - | - | - | - | - | - | - |
| c)Central Govt | - | - | - | - | - | - | - | - | - |
| d)State Govt(s) | - | - | - | - | - | - | - | - | - |
| e) Venture Capital Funds | - | - | - | - | - | - | - | - | - |
| f) Insurance Companies | - | - | - | - | - | - | - | - | - |
| g) FIIs | - | - | - | - | - | - | - | - | - |
| h)Foreign Venture Capital Funds | - | - | - | - | - | - | - | - | - |
| i) Others (specify) | - | - | - | - | - | - | - | - | - |
| Sub-total (B)(1):- | - | - | - | - | - | - | - | - | - |
| 2.Non-Institutions | |||||||||
| a) Bodies Corp. | |||||||||
| i) Indian | [PIN] | - | [PIN] | [FIGURE] | [PIN] | - | [PIN] | [FIGURE] | - |
| ii) Overseas | - | - | - | - | - | - | |||
| b) Individuals | |||||||||
| i) Individual shareholders holding nominal share capital up to [AMOUNT] | [FIGURE] | [FIGURE] | [FIGURE] | [FIGURE] | [PIN] | [FIGURE] | [PIN] | [FIGURE] | - |
| ii) Individual shareholders holding nominal share capital in excess of [AMOUNT] | [FIGURE] | [PIN] | [FIGURE] | [FIGURE] | [FIGURE] | [PIN] | [FIGURE] | [FIGURE] | - |
| c) Others (specify) | - | - | - | - | - | - | - | - | - |
| Sub-total (B)(2):- | [FIGURE] | [PIN] | [FIGURE] | [FIGURE] | [FIGURE] | [PIN] | [FIGURE] | [FIGURE] | - |
| Total Public Shareholding (B)=(B)(1)+ (B)(2) | [FIGURE] | [PIN] | [FIGURE] | [FIGURE] | [FIGURE] | [PIN] | [FIGURE] | [FIGURE] | - |
| C. Shares held by Custodian for GDRs & ADRs | - | - | - | - | - | - | - | - | - |
| Grand Total (A+B+C) | [PHONE] | [PIN] | [PHONE] | [FIGURE] | [PHONE] | [PIN] | [PHONE] | [FIGURE] | - |
B) Shareholding of Promoter-
| SN | Shareholder’s Name | Shareholding at the beginning of the year | Shareholding at the beginning of the year | Shareholding at the beginning of the year | Shareholding at the end of the year | Shareholding at the end of the year | Shareholding at the end of the year | % change in shareholding during the year |
| No. of Shares | % of total Shares of the company | %of Shares Pledged / encumbered to total shares | No. of Shares | % of total Shares of the company | %of Shares Pledged / encumbered to total shares | % change in shareholding during the year | ||
| 1. | [DIRECTOR 2 NAME] | [FIGURE], 163 | [FIGURE] | Refer note | [FIGURE], 163 | [FIGURE] | Refer note | Nil |
| 2 | [DIRECTOR NAME] | [FIGURE] | [FIGURE] | - | [FIGURE] | [FIGURE] | - | Nil |
| 3 | [DIRECTOR NAME] | [FIGURE] | [FIGURE] | - | [FIGURE] | [FIGURE] | - | Nil |
| 4 | [NAME] | [FIGURE] | [FIGURE] | - | [FIGURE] | [FIGURE] | - | Nil |
| 5 | [DIRECTOR NAME] Jointly [NAME] | [FIGURE] | [FIGURE] | - | [FIGURE] | [FIGURE] | - | Nil |
| TOTAL | [FIGURE] | [FIGURE] | - | [FIGURE] | [FIGURE] | - | Nil |
C) Change in Promoters’ Shareholding
| SN | Particulars | Shareholding at the beginning of the year | Shareholding at the beginning of the year | Cumulative Shareholding during the year | Cumulative Shareholding during the year |
| SN | Particulars | No. of shares | % of total shares of the company | No. of shares | % of total shares of the company |
| 1 | At the beginning of the year | [FIGURE] | [FIGURE] | - | - |
| 2 | Change in Promoters Shareholding | NIL | NIL | NIL | NIL |
| 3 | At the end of the year | [FIGURE] | [FIGURE] | [FIGURE] | [FIGURE] |
D) Shareholding Pattern of top ten Shareholders: (closing as on [DATE])
(Other than Directors, Promoters and Holders of GDRs and ADRs):
| SN | For Each of the Top 10 Shareholders | Shareholding at the beginning of the year | Shareholding at the beginning of the year | Cumulative Shareholding during the year | Cumulative Shareholding during the year |
| SN | For Each of the Top 10 Shareholders | No. of shares | % of total shares of the company | No. of shares | % of total shares of the company |
| 1 | Mr. [NAME] | ||||
| At the beginning of the year | [FIGURE] | [FIGURE] | [FIGURE] | [FIGURE] | |
| At the end of the year | - | - | [FIGURE] | [FIGURE] | |
| 2 | [COMPANY NAME] | ||||
| At the beginning of the year | [FIGURE] | [FIGURE] | [FIGURE] | [FIGURE] | |
| At the end of the year | - | - | [FIGURE] | [FIGURE] | |
| 3 | Mr. [NAME] | ||||
| At the beginning of the year | [PIN] | [FIGURE] | [PIN] | [FIGURE] | |
| At the end of the year | - | - | [PIN] | [FIGURE] | |
| 4 | Mr. [NAME] | ||||
| At the beginning of the year | [PIN] | [FIGURE] | [PIN] | [FIGURE] | |
| At the end of the year | - | - | [PIN] | [FIGURE] | |
| 5 | Mr. [NAME] Jointly [NAME] | ||||
| At the beginning of the year | [PIN] | [FIGURE] | [PIN] | [FIGURE] | |
| At the end of the year | - | - | [PIN] | [FIGURE] | |
| 6 | Mr. [NAME] | ||||
| At the beginning of the year | [PIN] | [FIGURE] | [PIN] | [FIGURE] | |
| At the end of the year | - | - | [PIN] | [FIGURE] | |
| 7 | Mrs. [NAME] | ||||
| At the beginning of the year | [PIN] | [FIGURE] | [PIN] | [FIGURE] | |
| At the end of the year | - | - | [PIN] | [FIGURE] | |
| 8 | M/s [FIRM NAME] | ||||
| At the beginning of the year | - | - | - | - | |
| At the end of the year | [PIN] | [FIGURE] | [PIN] | [FIGURE] | |
| 9 | Mr. [NAME] | ||||
| At the beginning of the year | [PIN] | [FIGURE] | [PIN] | [FIGURE] | |
| At the end of the year | - | - | [PIN] | [FIGURE] | |
| 10 | [NAME] | ||||
| At the beginning of the year | [FIGURE] | [FIGURE] | [FIGURE] | [FIGURE] | |
| At the end of the year | - | - | [FIGURE] | [FIGURE] |
E) Shareholding of Directors and Key Managerial Personnel:
| SN | Shareholding of each Directors and each Key Managerial Personnel | Shareholding at the beginning of the year | Shareholding at the beginning of the year | Cumulative Shareholding during the year | Cumulative Shareholding during the year |
| SN | Shareholding of each Directors and each Key Managerial Personnel | No. of shares | % of total Shares of the Company | No. of shares | % of total shares of the Company |
| 1. | Mr. [DIRECTOR 2 NAME] – Non Executive Director | ||||
| At the beginning of the year | [PHONE] | [FIGURE] | [PHONE] | [FIGURE] | |
| At the end of the year | [PHONE] | [FIGURE] | |||
| 2. | Mr. [DIRECTOR NAME] – Wholetime Director | ||||
| At the beginning of the year | [PIN] | [FIGURE] | [PIN] | [FIGURE] | |
| At the end of the year | - | - | [PIN] | [FIGURE] | |
| 3. | Mrs. [DIRECTOR NAME] – Non- Executive Director | ||||
| At the beginning of the year | [PIN] | [FIGURE] | [PIN] | [FIGURE] | |
| At the end of the year | - | - | [PIN] | [FIGURE] | |
| 4. | Mr. [INDEPENDENT DIRECTOR NAME] – Independent Director | - | - | - | - |
| Increase/Decrease during the year | - | - | - | - | |
| At the end of the year | - | - | - | - | |
| 5. | Mr. [INDEPENDENT DIRECTOR NAME] – Director | - | - | - | - |
| Increase/Decrease during the year | - | - | - | - | |
| At the end of the year | - | - | - | - | |
| 6. | Mr. [NAME] - CFO | - | - | - | - |
| Increase/Decrease during the year | - | - | - | - | |
| At the end of the year | - | - | - | - | |
| 7. | Mr. [NAME] – CS | - | - | - | - |
| Increase/Decrease during the year | - | - | - | - | |
| At the end of the year | - | - | - | - |
V) INDEBTEDNESS -Indebtedness of the Company including interest outstanding/accrued but not due for payment. (Rs. in Lakhs)
| Particulars | Secured Loans excluding deposits | Unsecured Loans | Deposits | Total Indebtedness |
| Indebtedness at the beginning of the financial year | ||||
| i) Principal Amount | [FIGURE] | - | - | [FIGURE] |
| ii) Interest due but not paid | ||||
| iii) Interest accrued but not due | ||||
| Total (i+ii+iii) | [FIGURE] | - | - | [FIGURE] |
| Change in Indebtedness during the financial year | ||||
| Addition | ||||
| Reduction | [FIGURE] | - | - | [FIGURE] |
| Net Change | [FIGURE] | - | - | [FIGURE] |
| Indebtedness at the end of the financial year | ||||
| i) Principal Amount | [FIGURE] | - | - | [FIGURE] |
| ii) Interest due but not paid | ||||
| iii) Interest accrued but not due | ||||
| Total (i+ii+iii) | [FIGURE] | - | - | [FIGURE] |
VI. REMUNERATION OF DIRECTORS AND KEY MANAGERIAL PERSONNEL-
Remuneration to Managing Director, Whole-time Directors and/or Manager: (in Lakhs)
| SN. | Particulars of Remuneration | Name of MD/WTD/ Manager | Name of MD/WTD/ Manager | Total Amount |
| Mr. [DIRECTOR 2 NAME] | Mr. [DIRECTOR NAME] | |||
| 1 | Gross salary | |||
| 1 | (a) Salary as per provisions contained in section 17(1) of the Income-tax Act, 1961 | [FIGURE] | [FIGURE] | [FIGURE] |
| 1 | (b) Value of perquisites u/s 17(2) Income-tax Act, 1961 | - | - | Nil |
| 1 | (c) Profits in lieu of salary under section 17(3) Income- tax Act, 1961 | - | - | Nil |
| 2 | Stock Option | - | - | Nil |
| 3 | Sweat Equity | - | - | Nil |
| 4 | Commission -as % of profit - others, specify… | - | - | Nil |
| 5 | Others, please specify | - | - | Nil |
| Total (A) | [FIGURE] | [FIGURE] | [FIGURE] | |
| Ceiling as per the Act | Within Limits as per Companies Act, 2013 | Within Limits as per Companies Act, 2013 | Within Limits as per Companies Act, 2013 |
B. REMUNERATION TO OTHER DIRECTORS (In Lakhs)
| SN. | Particulars of Remuneration | Name of Directors | Name of Directors | Name of Directors | Name of Directors | Total Amount |
| SN. | Particulars of Remuneration | [INDEPENDENT DIRECTOR NAME] | [INDEPENDENT DIRECTOR NAME] | |||
| 1 | Independent Directors | |||||
| 1 | Fee for attending board & committee meetings | [FIGURE] | [FIGURE] | [FIGURE] | [FIGURE] | |
| 1 | Commission | |||||
| 1 | Others, please specify | |||||
| 1 | Total (1) | [FIGURE] | [FIGURE] | [FIGURE] | [FIGURE] | |
| 2 | Other Non-Executive Directors | [DIRECTOR NAME] | [DIRECTOR 2 NAME] | [DIRECTOR NAME] | ||
| 2 | Fee for attending board & committee meetings | [FIGURE] | [FIGURE] | [FIGURE] | [FIGURE] | [FIGURE] |
| 2 | Commission | |||||
| 2 | Others, please specify | |||||
| Total (2) | [FIGURE] | [FIGURE] | [FIGURE] | [FIGURE] | [FIGURE] | |
| Total (B)=(1+2) | [FIGURE] | [FIGURE] | [FIGURE] | [FIGURE] | [FIGURE] | |
| Overall Ceiling as per the Act | Not exceeding [AMOUNT] per meeting. | Not exceeding [AMOUNT] per meeting. | Not exceeding [AMOUNT] per meeting. | Not exceeding [AMOUNT] per meeting. | Not exceeding [AMOUNT] per meeting. |
C. REMUNERATION OF KEY MANAGERIAL PERSONNEL OTHER THAN MD/MANAGER / WTD (In Lakhs)
| SN | Particulars of Remuneration | [NAME] | [NAME] | [COMPANY SECRETARY NAME] | Total |
| 1 | Gross salary | [FIGURE] | [FIGURE] | [FIGURE] | [FIGURE] |
| 1 | (a) Salary as per provisions contained in section 17(1) of the Income-tax Act, 1961 | - | - | - | - |
| 1 | (b) Value of perquisites u/s 17(2) Income-tax Act, 1961 | - | - | - | - |
| 1 | (c) Profits in lieu of salary under section 17(3) Income-tax Act, 1961 | - | - | - | - |
| 2 | Stock Option | - | - | - | - |
| 3 | Sweat Equity | - | - | - | - |
| 4 | Commission | - | - | - | - |
| - as % of profit | - | - | - | - | |
| others, specify… | - | - | - | - | |
| 5 | Others | - | - | - | - |
| Total | [FIGURE] | [FIGURE] | [FIGURE] | [FIGURE] |
VII. PENALTIES / PUNISHMENT/ COMPOUNDING OF OFFENCES: (In Lakhs)
| Type | Section of the Companies Act | Brief Description | Details of Penalty / Punishment/ Compounding fees imposed | Authority [RD / NCLT/ COURT] | Appeal made, if any (give Details) |
| A. COMPANY | A. COMPANY | A. COMPANY | A. COMPANY | A. COMPANY | A. COMPANY |
| Penalty | - | - | - | - | Nil |
| Punishment | - | - | - | - | Nil |
| Compounding | - | - | - | - | Nil |
| B. DIRECTORS | B. DIRECTORS | B. DIRECTORS | B. DIRECTORS | B. DIRECTORS | B. DIRECTORS |
| Penalty | - | - | - | - | Nil |
| Punishment | - | - | - | - | Nil |
| Compounding | - | - | - | - | Nil |
| C. OTHER OFFICERS IN DEFAULT | C. OTHER OFFICERS IN DEFAULT | C. OTHER OFFICERS IN DEFAULT | C. OTHER OFFICERS IN DEFAULT | C. OTHER OFFICERS IN DEFAULT | C. OTHER OFFICERS IN DEFAULT |
| Penalty | - | - | - | - | Nil |
| Punishment | - | - | - | - | Nil |
| Compounding | - | - | - | - | Nil |
Annexure – III
FORM NO. AOC -2
(Pursuant to clause (h) of sub-section (3) of section 134 of the Act and Rule 8(2) of the Companies (Accounts) Rules, 2014.
Form for Disclosure of particulars of contracts/arrangements entered into by the company with related parties referred to in sub section (1) of section 188 of the Companies Act, 2013 including certain arms length transaction under third proviso thereto.
Details of contracts or arrangements or transactions not at Arm’s length basis.
| SL. No. | Particulars | Details |
| Name (s) of the related party & nature of relationship | Nil | |
| Nature of contracts/arrangements/transaction | Nil | |
| Duration of the contracts/arrangements/transaction | Nil | |
| Salient terms of the contracts or arrangements or transaction including the value, if any | Nil | |
| Justification for entering into such contracts or arrangements or transactions’ | Nil | |
| Date of approval by the Board | Nil | |
| Amount paid as advances, if any | Nil | |
| Date on which the special resolution was passed in General meeting as required under first proviso to section 188 | Nil |
Details of contracts or arrangements or transactions at Arm’s length basis.
The details of transactions at Arm’s length basis with related parties have been explained in the notes forming part of financial statements for the year ended [DATE].
For and on behalf of Board of Directors
Sd/- Sd/-
[DIRECTOR 2 NAME] [DIRECTOR NAME]
Director Wholetime Director
DIN: [●] DIN: [●]
Date: [DATE]
Place: [PLACE]